Hourly Invoice Template for Freelance Photographers
In photography, the actual shoot time is usually the smallest part of the invoice — editing and delivering the material takes up most of the hours, and it should read that way.
What it should include
- Session type — event, portrait, product, etc. — and the shoot date.
- Breakdown by stage — shoot/coverage, shot selection, editing, final delivery. Each can carry a different rate (the shoot itself is usually worth more per hour than editing).
- Number of photos delivered — many photographers charge or cap by number of edited photos, not just by hour; make it clear on the invoice if it applies.
- License use (if applicable) — commercial use, social media, print — as a separate line if your rate varies by use.
Example
| Description | Hours | Rate | Total |
|---|---|---|---|
| Event coverage (shoot) | 4.0h | $70/h | $280.00 |
| Shot selection and preselection | 1.5h | $40/h | $60.00 |
| Editing and retouching (25 photos) | 5.0h | $40/h | $200.00 |
| Total | 10.5h | $540.00 |
Generating it automatically
Log the shoot, the selection, and the editing as separate categories as you work, and ProHours converts those entries directly into the final invoice.
Try ProHours for free — free plan with 30 time entries a month, invoicing included.